DIFC Employment Regulations

(Qualifying Scheme requirements under Article 66 of the Law) Consolidated Version No. 3 In force on 08 April 2022

Contents

1. INTRODUCTION

• 1.1 Application and interpretation
• 1.2 References to writing

2. QUALIFYING SCHEME REQUIREMENTS

• 2.1 Qualifying requirements
• 2.2 Supervisory Body and oversight

3. MEMBERSHIP

• 3.1 Membership requirements
• 3.2 Member Accounts

4. CONTRIBUTIONS

• 4.1 Member Contribution requirements
• 4.2 Participating Employer duties
• 4.3 Non-payment of Member Contributions

5. PAYMENT AND TRANSFER OF BENEFITS

• 5.1 Payment of Benefits
• 5.2 Transfer of Benefits

6. INVESTMENT REQUIREMENTS

• 6.1 Investment directions
• 6.2 Information to be provided to Members

7. QUALIFYING SCHEME FEES AND CHARGES

• 7.1 Investment charges and fees
• 7.2 Plan administration and fees
• 7.3 Disinvesting units towards fees and charges

8. APPLICATIONS

• 8.1 Application and ongoing compliance
• 8.2 Deemed Qualifying Scheme status for DEWS
• 8.3 Qualifying Scheme List
• 8.4 Delegation

SCHEDULE 1 - FEES

The Board of Directors of the DIFCA, in the exercise of the powers conferred on them by Article 9(1) of the Employment Law DIFC Law No. 2 of 2019 and also pursuant to the requirements of Article 66 of the Law, hereby make these Regulations.

1. INTRODUCTION

1.1 Application and interpretation

1.1.1 These Regulations apply to:

• (a) Employers and Employees;
• (b) any person who is an Operator of a Qualifying Scheme; and
• (c) any other person to whom the Law applies.

1.1.2 Defined terms are identified throughout these Regulations by the capitalisation of the initial letter of a word or phrase. Where capitalisation of the initial letter is not used, an expression has its natural meaning.

1.1.3 The following defined terms have the meaning given below:

1.1.4 A term that is used in these Regulations which does not appear in the table above and is defined in the Law shall have in these Regulations, the same meaning as it has in the Law.

1.1.5 The Rules of interpretation in the Law apply to these Regulations.

1.2 References to writing

1.2.1 If a provision in these Regulations refers to a communication, notice, agreement of other document 'in writing' then, unless the contrary intention appears, it means in legible form and capable of being reproduced on paper, irrespective of the medium used. Expressions related to writing must be interpreted accordingly.

1.2.2 This does not affect any other legal requirements which may apply in relation to the form or manner of executing a document or agreement.

2. QUALIFYING SCHEME REQUIREMENTS

2.1 Qualifying requirements

2.1.1 An Employer shall not make any contributions pursuant to the requirements of Article 66 of the Law to any scheme, unless it:

• (a) meets the Qualifying Scheme criteria set out in Regulation 2.1.2; or
• (b) is an Exempt Scheme under Regulation 2.1.3.

2.1.2 To meet the Qualifying Scheme criteria for the purposes of Regulation 2.1.1(a), a Scheme must:

• (a) be an Employee Money Purchase Scheme;
• (b) make provision for the payment of contributions by an Employer, at no less than the applicable rates stipulated in Article 66(7) of the Law;
• (c) be a DIFC Trust with an Operator and Administrator regulated by the DFSA;
• (d) have a Supervisory Body in line with the requirements set out in Regulation 2.2.1;
• (e) have Qualifying Scheme Rules that meet the requirements of the DFSA Rules and the requirements set out Regulations 3 to 7; and
• (f) obtain a Certificate of Compliance from the Board of Directors of the DIFCA in accordance with the requirements set out in Regulation 8.1.1.

2.1.3 The Board of Directors of the DIFCA may exempt an Employer from the requirements of these Regulations upon application of the Employer for an Exemption Certificate, where the Employer is able to demonstrate to the satisfaction of the Board of Directors of the DIFCA that the Scheme involved is an Exempt Scheme that meets one of the following criteria:

• (a) the Employer is under a statutory duty in another country to make pension, retirement, saving, gratuity or any substantially similar contributions into a Scheme in such other country in respect of an Employee;

or

• (b) the Employer is making payments to a Group Scheme on behalf of its Employees, where the value of such payments (not including any payment or contribution made by the Employer or the Group to the costs of operating the Group Scheme) is in excess of the value of the Core Benefits required to be made to a Qualifying Scheme in favour of Employees under Article 66(7) of the Law, provided that such exemption shall only apply to the extent that its Employees fall under the category of exemptions referred to under sub-paragraphs (a) and (b) above at any given time.

2.1.4 An Exempt Scheme:

• (a) shall be deemed to be a Qualifying Scheme;
• (b) the contributions made or benefits paid to the Exempt Scheme in respect of the Employees applied for under Regulation 2.1.3 shall be deemed to be Core Benefits for the purposes of compliance with Article 66(7) of the Law; and
• (c) shall not be required to comply with these Regulations, other than Regulations 2.1.3, 2.1.4, 2.1.5, 2.1.6, 8.1.4 and 8.1.5 for as long as the Board of Directors of the DIFCA exempts it from the requirements of these Regulations.

2.1.5 The Board of Directors of the DIFCA may impose on Employers exempted under Regulation 2.1.3 such conditions and obligations as it considers appropriate, including to ensure that:

• (a) the statutory duty referred to in Regulation 2.1.3(a) remains applicable to the Employer and the Employees concerned at all times;
• (b) the value of the payments made by an Employer for the benefit of Employees referred to in Regulation 2.1.3(b) exceeds the value Core Benefits required to be paid under Article 66(7) of the Law for a particular period, inclusive of requesting an assessment made by a suitably qualified independent third party in respect of such payments; and
• (c) the Scheme or the person undertaking the function of operating the scheme continues to be subject to regulation and supervision in respect of its functions relating to the Scheme, failing which it may revoke any exemption provided under Regulation 2.1.3.

2.1.6 A Certificate of Compliance does not authorise a person to provide financial services.

2.1.7 An Employer who was granted a Certificate of Compliance or an Exemption Certificate prior to the effective date of these amended Regulations shall have a period of twelve (12) months from the effective date of these amended Regulations to apply for a new Certificate of Compliance or Exemption Certificate, whichever applies, failing which their Certificate of Compliance or Exemption Certificate shall become invalid on the expiry of the said twelve (12) month period, provided that the Employer continues to satisfy in the interim the relevant requirements of:

• (a) Regulations 2.1.2, 2.1.3, 2.1.4, 2.1.5 and 2.1.6, in the case of a Qualifying Scheme that was issued a Certificate of Compliance; or
• (b) Regulations 2.1.7, 2.1.8 and 2.1.9, in the case of an Exempt Scheme that was issued an Exemption Certificate, in their unamended form dated 1 February 2020.

2.1.8 An Employer who agreed in writing with Employees to make contributions on their behalf into a Scheme pursuant to Article 66(6) of the Law prior to its replacement by Employment Law Amendment Law, DIFC Law No. 4 of 2020, shall have a period of twelve (12) months from the effective date of these amended Regulations to apply for a Certificate of Compliance or Exemption Certificate for such Scheme pursuant to these Regulations, failing which the Employer shall be obliged to pay Core Benefits into a Scheme that does have a Certificate of Compliance or an Exemption Certificate from the expiry of the said twelve (12) month period onwards.

2.2 Supervisory Body and oversight

2.2.1 The Supervisory Body of a Qualifying Scheme, subject to Regulation 2.2.4, shall:

• (a) have appointment and removal powers in respect of the Operator in accordance with the requirements of the Qualifying Scheme Rules;
• (b) have oversight over the fees and charges incurred by an Operator in respect of a Qualifying Scheme;
• (c) be constituted in a manner which:
  • (i) considers and protects the interests of Employers and Members; and
  • (ii) makes provision for independent oversight.

2.2.2 Under no circumstances shall a Supervisory Body, or any member thereof, perform any service or function that is a financial service or a fiduciary function, whether it is in relation to a Qualifying Scheme, or in respect of any functionary or service provider to a Qualifying Scheme.

2.2.3 The Operator shall be required to meet with the Supervisory Body at least two (2) times per annum, at which meetings it shall produce:

• (a) a report in respect of the management and operation of the Qualifying Scheme, including operational statistics and information relating to the Qualifying Scheme as may be reasonably required by the Supervisory Body from time-to-time;
• (b) the most recent financial statements relating to the Qualifying Scheme;
• (c) the latest reports provided to it by the Administrator and Investment Adviser in respect of the Qualifying Scheme;
• (d) a review of the Qualifying Scheme's investment objectives, its fitness for purpose, and the investment performance of the Investment Platform;
• (e) details of its fulfilment of the corporate governance requirements set out in the Qualifying Scheme Rules; and
• (f) the details of any communications exchanged and reports filed with relevant regulators.

2.2.4 The Board of Directors of the DIFCA may exempt an Employer from the requirements in Regulations 2.2.1 to 2.2.3 upon application of the Employer, in the manner and form prescribed by the Board of Directors of the DIFCA against payment of the fee set out in Schedule 1 hereto, where the Employer is able to demonstrate to the satisfaction of Board of Directors of the DIFCA that:

• (a) it, or a body or person acting on its behalf, has an oversight function in respect of the Qualifying Scheme that has similar powers and responsibilities than those set out in respect of a Supervisory Board in Regulation 2.2.1; and
• (b) it, or a body or person acting on its behalf, has access to the information referred to in Regulation 2.2.3, provided that any delegation of its powers or responsibilities shall not derogate from its responsibilities under these Regulations.

3. MEMBERSHIP

3.1 Membership requirements

3.1.1 An Employee of a Participating Employer must become a Member of a Qualifying Scheme within the period allowed under the Law.

3.1.2 A Member must cease their membership of a Qualifying Scheme when all the Benefits payable under the Qualifying Scheme Rules have been paid.

3.1.3 Subject to Regulation 3.1.4, Benefits shall be paid to a Member from a Qualifying Scheme on the termination of the Member's employment with a Participating Employer, unless the Qualifying Scheme Rules permit the Member, at their discretion, to defer payments of Benefits until a later date.

3.1.4 The provisions of Regulation 3.1.3 shall not apply to any Voluntary Contributions, which shall be capable of withdrawal as Benefits from a Qualifying Scheme in a manner permitted in the Qualifying Scheme Rules and the DFSA Rules.

3.2 Member Accounts

3.2.1 The Qualifying Scheme Rules must ensure that a Member Account is maintained for each Member to enable an Operator to derive and reflect the value of the reference assets held for the time being by the Operator under a Qualifying Scheme for the purpose of providing Benefits for a Member pursuant to the provisions of Regulation 3.1.

3.2.2 A Member Account must be credited with:

• (a) Member Contributions paid to a Qualifying Scheme for a Member;
• (b) any other sums paid to a Qualifying Scheme for a Member's benefit;
• (c) positive investment return reflected in the price for the units in relation to the assets representing a Member Account; and
• (d) any positive adjustments considered by an Operator to be necessary in the circumstances in accordance with applicable Qualifying Scheme Rules.

3.2.3 A Member Account must be debited with:

• (a) amounts paid to or for a Member as Benefits;
• (b) negative investment return in relation to the assets representing a Member Account;
• (c) amounts representing charges in relation to a Member's share of fees, expenses or indemnified losses chargeable under the Qualifying Scheme Rules;
• (d) amounts payable to a Member's Participating Employer under the Qualifying Scheme Rules or falling into any Qualifying Scheme reserve;
• (e) any negative adjustments considered by an Operator to be necessary in the circumstances, in accordance with applicable Qualifying Scheme Rules; and
• (f) any transfers made to another Qualifying Scheme.

3.2.4 Entries reflecting amounts credited or debited in respect of a Member Account shall be made to a Member Account with effect from the same day as the underlying transaction to which they relate.

3.2.5 The Qualifying Scheme Rules must indicate the manner in which the values shown in the Member Account in relation to units in funds on an Investment Platform are calculated by reference to the price for such units at the time the entry is made in the Member Account.

4. CONTRIBUTIONS

4.1 Member Contribution requirements

4.1.1 The Qualifying Scheme Rules must make provision for the payment of Member Contributions into a Qualifying Scheme.

4.1.2 Where a Member is an Employee, the amount so contributed by a Participating Employer shall be at least equal to the Core Benefits due to the Member under the Law.

4.1.3 Where a Member is not an Employee, the amount so contributed by a Participating Employer shall be as agreed with the Member.

4.2 Participating Employer duties

The Qualifying Scheme Rules must make provision for Participating Employers' obligations in respect of:

• (a) assisting the Operator and the Administrator in respect of any requests related to AML Requirements;
• (b) paying Employer Contributions in accordance with Regulation 4.1;
• (c) deducting Member Contributions from a Member's Remuneration and remitting them to the account designated by the Operator for such purpose;
• (d) providing information to an Operator or Administrator regarding its Members including, where relevant, their employment commencement dates and each Member's Basic Monthly Wage;
• (e) notifying the Operator or Administrator on a timely basis of any change in a Member's Monthly Wage, or any other change in circumstances that will affect the amount of the Member Contributions due; and
• (f) notifying an Operator or Administrator on a timely basis when it becomes aware that a Member's employment has ceased.

4.3 Non-performance of Employer's Obligations

The Qualifying Scheme Rules must make provision for:

• (a) follow-up procedures with Participating Employers in case of any non-performance of their obligations under Regulation 4.2; and
• (b) notifying the Board of Directors of the DIFCA in respect of such non-performance for the purpose of issuing a fine pursuant to Article 66(17) of the Law.

5. PAYMENT AND TRANSFER OF BENEFITS

5.1 Payment of Benefits

5.1.1 The Qualifying Scheme Rules must make provision for the payment of Benefits in the event of a Member, or their legal successor in title, being entitled to withdraw Benefits under Regulations 3.1.3, 3.1.4 or 5.2.

5.1.2 The amount payable under Regulation 5.1.1 shall be made to the Member or at the direction of the Member, unless the withdrawal entitlement occurs by reason of the Member's death, in which case the Qualifying Scheme Rules must provide to whom such Benefits shall be paid.

5.2 Transfer of Benefits

5.2.1 Subject to Regulation 5.2.2, the Qualifying Scheme Rules must provide for the transfer of Members' Benefits to another Qualifying Scheme or Exempted Scheme when requested to do so by a Participating Employer, in circumstances where:

• (a) the Qualifying Scheme:
  • (i) ceases to exist;
  • (ii) does not hold a valid Certificate of Compliance; or
  • (iii) loses its Exempt Scheme status; or
• (b) the Participating Employer has selected a different Qualifying Scheme to pay Core Benefits to in respect of one (1) or more of its Employees.

5.2.2 The Operator of a Qualifying Scheme, or any other relevant person, who receives a transfer request in any of the circumstances referred to in Regulation 5.2.1 must:

• (a) satisfy itself that the Scheme where the Benefits are to be transferred to has a valid Certificate of Compliance or an Exemption Certificate relevant to the Members concerned; and
• (b) take reasonable steps to inform each relevant Member of such transfer.

6. INVESTMENT REQUIREMENTS

6.1 Investment directions

6.1.1 The Qualifying Scheme Rules must make provision for the investment of Member Contributions units in funds on the Investment Platform in accordance with investment directions provided, either:

• (a) in accordance with the Member's chosen investment and risk profile, which may be changed over time; or
• (b) where a Member has not provided investment directions, by reference to a default investment profile an Operator has constructed with the assistance of an Investment Adviser.

6.1.2 The Qualifying Scheme Rules and the Investment Platform must make provision for Members to keep their Member Contributions in cash or cash-like products, such as money-market funds.

6.1.3 The Qualifying Scheme Rules must also make provision for circumstances where a Member, or in the opinion of an Operator: (a) is incapable of managing their affairs (without any person being validly appointed as attorney to do so on his or her behalf); or (b) cannot be traced, and what the powers and discretions of an Operator will be in respect of varying a Member's investment choices in such circumstances.

6.2 Information to be provided to Members

6.2.1 The Qualifying Scheme Rules shall provide for the following basic information to be made available to each Member at the time that they become a Member (or as soon as reasonably practicable thereafter):

• (a) a summary of the Qualifying Scheme Rules applying to the Member in relation to Employer Contributions and Voluntary Contribution requirements;
• (b) a statement of their options under the Qualifying Scheme from time to time:
• (c) the details as to how investment directions and switching directions are to be exercised;
• (d) any options in relation to nominating beneficiaries of Benefits;
• (e) any option to defer the withdrawal of Benefits beyond a Termination Date;
• (f) a statement as to how information will or may be provided to the Member during the period of their membership to the Qualifying Scheme; and
• (g) a statement of how the Member may contact the Operator, the Administrator of the Qualifying Scheme, and the procedure for making complaints about the administration of the Qualifying Scheme.

6.2.2 The Operator shall also be obliged to provide a Member with any updated information in respect of a Qualifying Scheme referred to in Regulation 6.2.1 as soon as reasonably practicable.

6.2.3 The Operator shall supply or make available to the Member, within one (1) month of receipt of a written request by a Member, a copy of each of the constitutive documents, Qualifying Scheme Rules, or both, and any participation agreement or deed in relation to the Member's participation in the Qualifying Scheme at no charge.

6.2.4 As soon as reasonably practicable after each anniversary of a Qualifying Scheme Commencement Date, the Operator shall supply each Member with a statement showing the amount of their accrued Benefits at that date.

6.2.5 Within two (2) months of presenting its annual report and accounts to the Supervisory Body, the Operator shall provide each Member with a summary of the annual report and accounts and with information about how the Member may receive a copy.

7. QUALIFYING SCHEME FEES AND CHARGES

7.1 Investment charges and fees

7.1.1 A Qualifying Scheme may not charge any initial charge or front-end fees in respect of the price at which units are purchased in funds on the Investment Platform and all Member Contributions must be reflected in the value of units acquired, subject to:

• (a) applicable bank charges;
• (b) value added or general sales tax; and
• (c) any bid/offer spread for purchasing such units.

7.1.2 Subject to any applicable bank charges, no rear-end, exit fee or penalties for withdrawal of Benefits may be levied by a Qualifying Scheme when units are disinvested for such purpose.

7.1.3 Any fund management, or related fund, administration and trustee charges, for each of the funds on the Investment Platform must be levied by the Fund Managers on an Investment Platform out of funds under their management and must be reflected in the unit prices relevant to a Member Account.

7.2 Plan administration and fees

The Scheme Material of a Qualifying Scheme provided to a Member must clearly indicate:

• (a) the fees charged by the Operator, the Administrator, any Investment Adviser and (where paid for separately by the Qualifying Scheme) any Third Party Service Provider, as agreed from time to time with the Supervisory Body (in the case of the Operator), or the Operator in terms of all other Third Party Service Providers to the Qualifying Scheme;
• (b) the charges, if any, for processing investment or switching directions by a Member;
• (c) the manner in which any of these fees are to be charged to Members' Accounts; and
• (d) the details of any indemnities provided by the Qualifying Scheme.

7.3 Disinvesting units towards fees and charges

Where an amount is chargeable to a Member Account under Regulation 7.2, the Operator shall be authorised to disinvest such units in funds held in a Member Account as are equal in aggregate to the amount being charged, less the amount of any uninvested cash then held for the Member in their absolute discretion.

8. APPLICATIONS

8.1 Application and ongoing compliance

8.1.1 A Participating Employer shall be required to obtain a Certificate of Compliance in the manner and form prescribed by the Board of Directors of the DIFCA in respect of each Qualifying Scheme it pays Member Benefits to against payment of the fee set out in Schedule 1 hereto, and such Certificate of Compliance shall remain valid for as long as the Qualifying Scheme adheres to the requirements set out in these Regulations.

8.1.2 A Participating Employer shall be under a duty to inform the Board of Directors of the DIFCA, in the form and manner prescribed, as soon as practicable in the event of a Qualifying Scheme no longer being compliant with these Regulations, as well as to submit (at the same time) an application for a Certificate of Compliance in respect of the replacement Qualifying Scheme that it selects to continue to pay Member Benefits to.

8.1.3 The Board of Directors of the DIFCA may require of a Participating Employer to make regular filings (on an annual basis or such other suitable period in the circumstances) in respect of each Qualifying Scheme it pays Member Benefits to, against payment of the fee set out in Schedule 1 hereto, to ensure compliance with these Regulations.

8.1.4 An Employer who is required or wishes to make contributions to an Exempt Scheme, that are deemed Core Benefits on behalf of Employees under Regulation 2.1.4(b), shall be required to obtain an Exemption Certificate in respect of each Exempt Scheme in the manner and form prescribed by the Board of Directors of the DIFCA against payment of the fee set out in Schedule 1 hereto.

8.1.5 The Board of Directors of the DIFCA may require of an Employer who has been provided with an Exemption Certificate to make regular filings (on an annual basis or such other suitable period in the circumstances) in respect of each Exempt Scheme it pays deemed Core Benefits to, and the details of its Employees subject to any exemption under Regulation 2.1.3, against payment of the fee set out in Schedule 1 hereto, to ensure compliance with these Regulations.

8.2 Deemed Qualifying Scheme status for DEWS

8.2.1 Until otherwise notified by the DIFCA Board of Directors with at least six (6) months' written notice to relevant Participating Employers, the DIFC Employee Workplace Savings Plan ("DEWS Plan") shall be deemed to be a Qualifying Scheme and to have a Certificate of Compliance.

8.2.2 Until otherwise notified by the DIFCA Board of Directors under Regulation 8.2.1, the provisions of Regulations 8.1.1, 8.1.2, 8.1.3 and 8.1.4 shall not apply to the DEWS Plan.

8.3 Qualifying Scheme List

The Board of Directors of the DIFCA shall be required to publish a list of Qualifying Schemes that hold a valid Certificate of Compliance and a Participating Employer may rely on such list to confirm whether a Qualifying Scheme meets all the requirements to take Member Contributions from that Employer on behalf of its Employees.

8.4 Delegation

The Board of Directors of the DIFCA may delegate its powers and duties under these Regulations, provided that it is made in writing and specific in nature.

SCHEDULE 1

FEES